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Busy AF - That’s why I need a good bookkeeper
"Sitting around, smoking marijuana, eating Cheetos and masturbating do not constitute ‘busy’.'" —Walter White
From $850*
Monthly Direct Debit + $300 + GST Initial Setup Fee. *Note this is a guide only. Packages will be customised to suit your business.
Inclusions
Bank, Credit Card, Bank Loan and HP Finance Reconciliation - up to 20 transactions each per week
- Regular reconciliation of your business bank accounts to ensure that transactions in Xero match your actual bank, credit card and loan statements.
- This helps to identify discrepancies, maintains accuracy, and enhances financial transparency.
Accounts Receivable / Sales Invoicing
- Managing the invoicing process for sales transactions.
- This includes creating and sending invoices to customers, tracking payments, managing accounts receivable to ensure timely receipt of funds, and chasing unpaid invoices.
Accounts Payable / Supplier Bills and Payments
- Handling the payment side of transactions, managing supplier bills, and overseeing accounts payable.
- This service ensures that your business meets its financial obligations and maintains positive relationships with suppliers.
Responsive Support
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Offering timely and responsive support services to address any queries, concerns, or issues related to your financial processes or the use of accounting software.
- This ensures that your business receives assistance when needed
Routine Check-ins
- Regularly scheduled check-ins to review your financial data, discuss any upcoming financial obligations, and address questions or concerns
- This proactive approach helps in identifying opportunities and challenges in a timely manner
Document Management
- Implementing systems for efficient document management and record-keeping.
- Ensuring compliance with document retention requirements.
Financial reports
- Financial Reports
Profit & Loss, Balance Sheet, Aged Payables & Receivables, Cash Flow Statement on request - End of Week Reports
A summary of everything you need so you can keep up to date and compliant - End of Month Reports
A snapshot of the financial health of your business
Add Ons charged per month (+GST)
- Prep BAS & IAS for lodgement $120
- Lodge/finalise BAS/IAS $30
- Payroll $120 for up to 5 employees
- $10 for each additional employee
- Prepare Super/PAYG for lodgement $30
- EOY & STP Finalisation $10
- Dext subscription $35
- Xero subscription from $90
- Additional transactions - from $30
Do it ALL for Me. I don’t want the responsibility
"What good is it being an outlaw if you have responsibilities?" —Jesse Pinkman
From $1100
From $1100 + GST per month for 20 hours per week. From $1800 + GST per month for 40 hours a week. Monthly Direct Debit.
A Week in the Life of a VA
General Tasks
- Uploading invoices to Dext
- Managing admin email
- Chasing missing and unpaid invoices
- Dealing with remittances that don't match
- Searching for best price on materials
- Calendar management
Job Management System
- Quote (set up, follow up, variation)
- Job (set up, update)
- Invoicing (sending, creating, retention, follow up)
- Employees (adding, deactivating, updating)
- Estimate pipeline update
- Entering expenses (including uploading all invoices)
- Clients (Adding new ones, updating new ones)
- Adding new suppliers
- Auto follow up (set up, update)
- Email template
- Timesheets
Xero Tasks
- Making sure all transactions have supporting documents
- Checking timesheets for accuracy
- Employees (adding, deactivating, updating, pay template)
- Superannuation (adding new, updating)
Facebook Page Tasks
- Managing notification & Messages daily (and advising client if there are messages that they need to address )
- Content (creating, posting, scheduling)
Big Numbers Tracker Tasks
- Lead quote tracker (daily update)
- Job Analysis (weekly update)
Keep Track of the Big Guys
“"Money. It's not about money." —Walter White
Ummmm. Sorry Walter White. It's ALL about the money!
$150
Monthly Direct Debit.
Inclusions
Revenue & Profit
- A snapshot of your revenue, gross profit and net profit. The graph shows the trend up or down
Labour Costs
- Gives you an accurate breakdown of exactly how much each team member costs per hour so you can charge right on each job
Breakeven Analysis
- Takes overheads, labour costs and models you materials (and subcontractors costs) and calculates a weekly or monthly breakeven point
Overheads
- Breaks overheads costs into month, week, day and hour so you know what to charge to be profitable
Cash Flow Forecast
- So you know what you need to prepare for, when you can invest in your business and whether you need to start putting money aside
Marketing Activity
- A summary of how much time, money and effort you’re putting into marketing
Quote Tracker
- Gives a weighted account of jobs you could win so you know if you need to hustle for more work
KPI Tracker
- If your business runs on bricks laid or windows installed this is a great way to track it
Jobs Analysis
- A summary of the predicted profit on jobs vs the actual. A great way to identify systemic issues with profitability on jobs
Hang on, what the hell is the BNT? 
The Big Numbers Tracker is the brainchild of Jon Dale at Small Fish Business Coaching.
Small Fish,
Big Numbers.
This is a tool you can’t do without.